Show n and Sell Vendor Information
Twin Cities Mothers of Multiples is hosting the 45thAnnual Minnesota State Mothers of Multiples Workshop April 12-13th2019. We expect to host approximately 250 women during the weekend. We will not book duplicate vendors of the same product line.
Sarah Cozzi – email@example.com
EVENT NAME:Minnesota State Mothers of Multiples Workshop
EVENT DATE:Friday April 12th– Saturday April 13th2019
EVENT LOCATION:Hilton MSP Airport – 3800 American Blvd E, Bloomington, MN 55425
SET-UP TIME: Friday April 12th, 2019 from 6:00pm – 7:00pm
The vendor room will be locked Friday night so you will not need to reset on Saturday morning.
OPEN HOURS: Friday April 12th7pm – 10pm as well as Saturday April 13th9:00am – 12:00pm and 1:30 – 3:00
TEARDOWN: You MUST have your booth and all items removed from the ballroom by 3:30pm on Saturday April 13th. If your items are not removed by 3:30pm you will be responsible for the $100/hour late fee charged by MSP Hilton.
Single Booth (includes 6 foot table with free tablecloth and skirting OR 6ft x 3ft of floor space) – $80
Double Booth (two 6 foot tables with free tablecloth and skirting OR 12ft x 3ft of floor space) – $160
*Please note: All merchandise displays, racks, and changing areas MUST fit within your allotted floor space. If you need more than the a double booth space, please contact Sarah to discuss your options.
Fees are NON-REFUNDABLE. Your fee may be transferred to a different vendor with approval from TCMOM. Tables will be reserved on a first come basis as payment is received.
Eligibility: Current members of Twin Cities Mothers of Multiples are not eligible to staff booths or register as a vendor UNLESS you have a non-member to staff your table for the duration of the event. All members in attendance will be needed to fill other volunteer positions.
Outlets: Please indicate if you will need an outlet on the application form. You may be some distance away from your outlet so please bring an extension cord and tape to secure your cord. Outlets are limited.
Advertising: You are welcome to provide promotional material or small gifts/samples to be included in our workshop welcome bags (swag bags). These are distributed to all (approx. 250) attendees when they check in to the event. If you choose to do so, please have your items to Sarah no later than March 31st, 2019.
Limitations: Due to allergies and sensitivities, aeration of scents, perfumes, etc. is NOT allowed during the event. No exceptions.
TERMS AND CONDITIONS:
PURPOSE. Twin Cities Mothers of Multiples agrees to provide Vendor space to conduct business at Hilton MSP Bloomington, at the 25thAnnual Minnesota State Mothers of Multiples Workshop. Vendor’s use of the Hilton MSP building is limited to the space selected by TCMOM as identified prior to the event. Vendor accepts the opportunity to participate as a vendor in the Building for Minnesota State Mothers of Multiples Workshop commencing on April 12th, 2019 6:00pm and ending on April 13th, 2019 at 3:30pm. Vendor hereby accepts the following listed conditions and limitations.
HOURS OF OPERATIONFriday April 12th7pm – 10pm as well as Saturday April 13th9:00am – 12:00pm and 1:30 – 3:00
INSTALLATION AND TEAR DOWN. Vendor shall set up the facilities for sale on April 12th2019, between 6:00 PM-7:00PM. Vendor shall remove his/her facilities for sale from the Building no later than 3:30PM on April 13th2019.
CANCELLATIONS: In the event that an exhibitor cancels all or part of the exhibit space for which they contracted, the exhibitor must do so in writing and will not be obligated to pay cancellation fees. However if you cancel, you will not receive your vendor fee back. You fee may possibly transferred to a different vendor at the discretion of TCMOM.
AGREEMENT: I agree to the entire terms and conditions of this contract, as stated in prior part of contract and agree to adhere to Hilton MSP facility rules set in place such as no tape on the walls, no cosmetic damage to walls, tables carpet etc., in relation to the exhibiting at the “Minnesota State Mothers of Multiples Workshop”.
DISPLAYS AND SIGNS. All displays in the building must be free standing. Nothing may attach to walls or columns of the building by any means at all.
CANCELLATION OF THE EVENT If TCMOM must cancel the Event due to circumstance beyond reasonable control (act of God, acts of war, governmental emergency, labor strike or inability of facility) the event will NOT be rescheduled. In this case, your vendor fees would be returned to you in full.
INSURANCE. Vendor is solely responsible to obtain insurance coverage for vendor property brought into the Building. Vendor assumes full responsibility for items left in the facility. TCMOM accepts no liability for lost, stolen or damaged property and is not required to carry additional insurance to cover vendor’s property.
PLEASE NOTE: Your space is NOT guaranteed until we have received your registration form and payment. If you need to cancel your registration, your fee may be transferred to another vendor within the Minnesota Mothers of Multiples 2019 state workshop, upon approval. Tables are reserved in order of registration/payment receipt. We will NOT book two different vendors of the same product line.